how to extract unique values based on criteria in excel

Jul 4, 2016 Edwin Chuza. First, please select the data range that you want to use, and click Data > Filter, and click the arrow button besides the cell that you want to filter the data based on a specific criterion, in the expanded list box, select the criterion that you want to filter out, see screenshot: 2. Close. 1. Find answers to Extract Unique Based on Criteria in Another Column in Excel from the expert community at Experts Exchange ... Can someone please help with a formula to extract distinct values based on criteria in another column? Extracting Unique Values Excel Example. I'm using this as a budget tool pulling to specific account summaries from a general ledger. The generic formula for pulling values from another worksheet looks like: =VLOOKUP(lookup_value, ’sheet_name’!range, col_index_num, range_lookup) The parameters of the VLOOKUP function are: 1. lookup_value– a value that we want to find in another worksheet 2. Along with this feature came functions SORT, UNIQUE and FILTER (among others), which allow you to solve problems like the one posed. When the filter conditions change often, Excel’s filters fall short. After installing Kutools for Excel, please do as follows:( Download Kutools for Excel Now! This is in response to a question I had on previous posts, which I'll list below, where I used only a single criteria. Thanks again for your help with this! Cell D2 contain one criteria that you want to use. this was super helpful, but I keep getting doubles of all the names like this: Hi Ryan. In this Excel tutorial from ExcelIsFun, the 186th installment in their series of Excel magic tricks, you'll see how to extract records that meet two conditions (criteria) and list them in order with no extra rows between records as well as how to create a formula to extract part of a table from a larger table based on two criteria. I would like to add that i prpared exaclty the same data as in tutorial. The drag the AutoFill handle until you get the #N/A value. Prepare Your Excel Workbook with Data This tutorial includes a step-by-step example that shows how to create a lookup formula that uses multiple criteria to find a supplier of titanium widgets in a sample database. Now in column E, I want to get unique values only from customers. However, if I wanted to use a wildcard to look up partial values, how would I do that? Supposing, you have the following data range that you want to list only the unique names of column B based on a specific criterion of column A to get the result as below screenshot shown. And you want to extract a unique product list from this range and return non-duplicates that are unique based on the month value. 80%, Convert Between Cells Content and Comments, Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier. This tutorial will show you how to list values from a table based on filter criteria using sub-arrays and the SMALL function. If this becomes dynamic it will take a hell of alot of computing time. Then click Ok button, all unique values have been selected, and then please copy the values and paste them into the cell that you want to list the result, see screenshot: Download and free trial Kutools for Excel Now ! This has worked great for me with a specific lookup value. Two students can have a similar first name in different sections. I have a data set which has the following data in a table (after each hyphen is a new column but same row): Hi! (eg. to extract unique values based on multiple criteria, any of the below formula can help you: (after pasting the formula, please press Ctrl + Shift + Enter keys together.) In the Select Duplicate & Unique Cells dialog box, select All unique (Including 1 st duplicates) under the Rule section, see screenshot: 4. (eg. Once the first of the duplicated values is pulled, no more of them get pulled. Save 50% of your time, and reduce thousands of mouse clicks for you every day! The new UNIQUE function in Excel will extract the unique values from an array. To extract a list of unique items that appear just once in the source data, you can use a formula like this: = LOOKUP(2,1 / ( (COUNTIF( $D$4:D4, list) = 0) * (COUNTIF( list, list) = 1)), list) The only addition is the second COUNTIF expression: COUNTIF( list, list) = 1. What is the reason it does not work? Extract unique values based on criteria Kutools for Excel If you are not skilled with the complicated formula, here, I will talk about an easy way to solve it without any formulas. I will pull data using two ways: Using Index and Match function combo and using VLOOKUP/HLOOKUP Excel function. Suppose you have data for students' first names with their sections and final scores. In this short article, I will show using Excel how you can get data from another worksheet based on a cell value. if the array formula is in C2 then COUNTIF points to cell $C$1:$C$1), Probably doesn`t work cause you´ve locked the cells - Try to replace $C$1:$C$1 with $C$1:$C1. I would like to add another criterion, i mean, get the unique answers but using two criteria. 1 year ago. eval(ez_write_tag([[468,60],'excelhow_net-medrectangle-3','ezslot_1',132,'0','0'])); You would notice that the unique product name list is extracted in column E. Note: the range B2:B6 is a range that contains the unique product name list that you want to extract. 0. Hi Ryan. There is one exception that I haven't been able to determine the cause of: If the array (in my case, the general ledger that I had beginning in row 3) does not begin in Row 1, the returned values are incorrect. Hello Gon, I hope you are well. How do I prevent this? Viewed 6k times 1. Is this normal? I have made sure that COUNTIF references the cell ABOVE the cell with the formula, but still repeats the first value when dragging down? A verification code will be sent to you. Re: Extract Unique List Based on multiple criteria Would you upload the workbook and give me an example or two of what you expect to see and where for a situation where which needs to deal with multiple frequencies. Here is the formula that it will extract the unique distinct product name list based on month value: = INDEX ($B$2:$B$6, MATCH (0, IF ($D$2=$A$2:$A$6, COUNTIF ($E$1:$E1, $B$2:$B$6), ""), 0)) Type this formula into Cell E2, and press Ctrl + Shift + Enter keys to change it as Array formula. 4 Easy steps using the Advanced Filter to extract unique values in Excel. If you added a column to your data that was an index for each unique item in that field, you could add a criteria filter on the index >= 25. To post as a guest, your comment is unpublished. ©  Copyright  2017 - 2020 Excel How  All Rights Reserved. For me the formula does not work. Ok, so it works in the master workbook. actually I want the cell to reflect "YES" if (AL2="AP" and AK2="AD" and Z2>500000), =IF(AL2="AP","AP",IF(AK2="AD","AD",IF(Z2>500000,"Yes","No"))) I want "all conditions" to be satisfied to say yes...excel reflecting error in this formula..pls advise. Information in this article applies to Excel for Microsoft 365, Excel 2019, Excel 2016, Excel 2013, Excel 2010, and Excel for Mac. You can use an Excel array formula based on the INDEX function, the MATCH function, the IF function, and the COUNTIF function to achieve the result. I'm also trying to modify the formula, like the above commentator, but with an AND condition so it meets another conditional criteria (e.g. The UNIQUE function removes duplicates from the filtered list. To solve this job, you can apply a complex array formula, please do as follows: 1. I want to extract unique values where the data in the name column is not blank. I am using the two conditions formula =IFERROR(INDEX($C$2:$C$11, MATCH(0, COUNTIF(G1:$G$1, $C$2:$C$11)+IF($A$2:$A$11<>$E$2, 1, 0)+IF($B$2:$B$11<>$F$2, 1, 0), 0)), "") to extract a unique list and it works great, but I am struggle to add the SMALL function to get the list sorted as well in ascending order. For example, if your list had two Lucy's in it, it only brings one Lucy over to the new table. 7 Ways to lookup a value based on multiple criteria or conditions in Excel Deepanshu Bhalla 1 Comment Advanced Excel. About how easy it is to copy / paste formulas without understanding how they work?How easy is it to copy / paste answers like these?Very easy.And how much power does doing that have?Very little.Don’t you want to harness the power of building complex formulas? Instead, there is a set of functions that can extract a data table from a larger data set based on specific criteria that you set. Have you ever found yourself in a situation where you have thousands of duplicate values in a column? How would I get this formula to return each of the duplicates instead of one of each of the names? Microsoft and the Office logo are trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries. I will appreciate share the solution if you got it. This needs to automatically adjust based on how many unique values there are in the list. Please enter the email address for your account. How could you deal with this task in Excel quickly and easily? Please take a look at my data.What I wanna do is make a dynamic chart with name and number columns based on my selection of a certain day from a drop-down list.. Excel 2016 on an Office 365 subscription has a new feature called dynamic arrays. Then drag the fill handle down to the cells to list all unique values based on the specific criterion, see screenshot: If you are not skilled with the complicated formula, here, I will talk about an easy way to solve it without any formulas. I am getting #N/A error at Match function with this formula.Can you please help? ). So here I have this list of customers in Column A in range A2:A16. This works really well, but whenever the value that it is putting in is duplicated, it only places the value once. How To Extract A Dynamic List From A Data Range Based On A Criteria Without Filters In Excel. Remember what we discussed in the intro? Select a cell in the dataset. Active 8 years ago. Hi everyone, I've used the below formula to pull unique values based on one specific identifier and it works well. I press ctrl shift enter and i still get an error N/A. It is an array formula, use CTRL+SHIFT+ENTER. This post will guide you how to extract unique values in a range based on one criteria with a formula in Excel. I have made sure that COUNTIF references the cell ABOVE the cell with the formula, but still repeats the first value when dragging down? Based on the way this code works, there isn’t a way to modify it to do that. Suppose I choose "Sun" as the day. Can you please advise? This function can be used to count the different kinds of cells with number, date, text values, blank, non-blanks, or containing specific characters.etc.= COUNTIF (range, criteria)… Hi, this worked well! eg. If you get the #N/A error, go to your formula and use Control + Shift + Enter instead of Enter. To extract a list of unique values from a set of data, while applying one or more logical criteria, you can use the UNIQUE function together with the FILTER function. Are you able to help? Enter this formula: =INDEX($B$2:$B$17, MATCH(0, IF($D$2=$A$2:$A$17, COUNTIF($E$1:$E1, $B$2:$B$17), ""), 0)) into a blank cell where you want to list the extracting result, in this example, I will put it to cell E2, and then press Shift + Ctrl + Enter keys to get the first unique value, see screenshot: Note: In the above formula: B2:B17 is the column range contains the unique values that you want to extract from, A2:A17 is the column contains the criterion you based on, D2 indicates the criterion that you want to list the unique values based on, and E1 is the cell above your entered formula. Then click OK, the desired data has been filtered out, and select the values in column B that you want to extract the unique names from, then click Kutools > Select > Select Duplicate & Unique Cells, see screenshot: 3. [height] – The height of the range or the number of rows. Go to Data tab in the menu; In Sort and Filter box, Click Advanced button ; Choose "Copy to another location" In "List range :" box, select a range from which unique values need to be extracted (including header) In "Copy to :" box, select a range in which final output to be put; Check Unique records only Archived. In the example shown, the formula in D5 is: = UNIQUE(FILTER( B5:B16, C5:C16 = E4 )) which returns the 5 unique values in group A, as seen in E5:E9. u/lupulin59. Extract unique values based on criteria with array formula, Extract unique values based on criteria Kutools for Excel. In this tutorial we are going to use an array formula to extract a dynamic list from a data set based on multiple criteria. Is there a way to make this work while ALLOWING for duplicate values? The issue that keeps repeating is that sometimes only the first matched value will return and is then duplicated when I am dragging down to return all matched values. if the array formula is in C2 then COUNTIF points to cell $C$1:$C$1). I plan to move this into the master sheet today and see how it works. Getting data from another spreadsheet based on a cell value might be quite useful for some projects and reports. It depends that which type of values you have so that you can use the best method for it. @ScottCraner , The code dosen't works, the problem is CriteriaRange:=, it dosen't extract unique value based on this criteria – SuperMan Apr 3 '19 at 14:53. add a comment | 3 Answers Active Oldest Votes. This replaces the complicated Ctrl+Shift+Enter function in Excel. To extract unique values with condition, use the Excel UNIQUE and FILTER functions together: The FILTER function limits the data only to values that meet the condition. For instance, in the example above, how would I get the results column (B:B) to return Lucy, Ruby, Anny, Jose, Lucy, Anny, Tom? How do I create a unique distinct list based on one condition in Excel.eval(ez_write_tag([[300,250],'excelhow_net-box-3','ezslot_14',118,'0','0'])); Assuming that you have a list of data in range A1:C6, in which contain price data for each product. Kutools for Excel: with more than 200 handy Excel add-ins, free to try with no limitation in 60 days. Here's the generic version of the filtered unique values formula: Hello, I am getting "#N/A" error at "Match function", can you please guide? Steps to extract unique values using Advanced Filter. Last Question: If I want the results column to return all values not associated with KTE or KTO (so, D:D would be Tom, Nocol, Lily, Angelina, Genna), how would I do that? Excel has no option to filter on the first N items. How can I extract unique values based on a range of criteria? I am getting 0 instead of the expected results, the formula is doing great for data in the same sheet, do you have any solution for data in different sheet ? Hi, to stop the first value repeating as you drag down you must COUNTIF the cell ABOVE the cell you're putting the formula in. for this example, I'd like to see only things above a certain threshold). A B ===== a FALSE b FALSE c TRUE a TRUE b FALSE c TRUE Should result in a list. The Excel COUNTIF function will count the number of cells in a range that meet a given criteria. Example: Here I have this data of names. Scenario. Waiting on OP. What causes this problem, and which term in the formula fixes it? For example, if I wanted to lookup all the names associated with KT? Thanks for the help! This should accomplish what you are trying to do; see comments in the code. Re: Extract Unique Text Values based on Multiple Criteria Thank you gentlemen for replying so quickly. I want to use VBA to extract a unique, ordered list, subject to conditions in another column. Download and free trial Now! Condition : The criteria on which you want to get unique values.. You can filter the data by a specific criterion firstly, and then apply the Select Duplicates & Unique Cells feature of Kutools for Excel to select the unique values and then paste them to other cells you need. Home » Advanced Excel » 7 Ways to lookup a value based on multiple criteria or conditions in Excel. 2. Find answers to Excel - Extract Unique Values Based On Criteria with a Use Column from the expert community at Experts Exchange Copy unique list based on criteria in another column vba excel. Formulas works great, however when dragging down the first value keeps repeating. You can filter the data by a specific criterion firstly, and then apply the Select Duplicates & Unique Cells feature of Kutools for Excel to select the unique values and then paste them to other cells you need. Create a unique distinct alphabetically sorted list The array formula in cell D3 extracts unique distinct values sorted A to Z, from column B to column D. […] Extract a unique distinct list and sum amounts based on a condition Anura asks: Is it possible to … Here is the formula that it will extract the unique distinct product name list based on month value: Type this formula into Cell E2, and press Ctrl + Shift + Enter keys to change it as Array formula. Hi all, Can some help me to get all unique values on one single cell. Range : range in which you want to get unique values.. firstCell in range: It is the reference of the first cell in range.If range is A2:A10 then it is A2. I am getting same error when formula come from different sheet. Increases your productivity by Now this range A2:A16 can increase too, so I want my formula to fetch any new customer name from list, whenever list increases. |     Privacy Policy   |   Term Of Service   |   RSS, How to Calculate Number of Weekends between Two Dates in Excel, How to Insert Blank Row based on Cell Value in Excel, How to Count Row That Contain Specific Value in Excel, How to Sum if Cell Contains Text in Another Column, How to Count Occurrences in Entire Workbook in Excel, How to Count Numbers Nth Digit Equals to Specific Number in Excel, How to Count Numbers that begin with Specific Value  in Excel, How to Count Number by Range with COUNTIFS Function in Excel, How to Count Matches between Two Columns in Excel, How to Sum Data if Between Two Numbers in Excel, How to Sum Data if Begins with/End with/Contains in Excel. For instance, I want all instances of Lucy to be listed in the results. Posted by. @Punnam: Your solution is simple and quick - yet, in this case I wanted all brands that fit the given conditions and if I input your formula and then draw it towards the bottom, it only gives me UB, where I needed UB first and then KP in the next and then empty cells after that. Formulas works great, however when dragging down the first value keeps repeating. 1. A2:A6 is a range that contain criteria you want to base on. ’sheet_name’!range– a range in another worksheet in which we want to lookup 3. col_index_num– a column number in another worksheet from which we wo… Get a list of unique values based on criteria. This is really helpful, however, what If I want a formula that lists the unique values based on multiple criteria. Just dragging down 15 cells in a column takes about 15min to calculate... if not longer. Amazing! How could I … Waiting on OP. Is there a way to fix this? How can I extract unique values based on a range of criteria? Open and create multiple documents in new tabs of the same window, rather than in new windows. =IFERROR(INDEX($C$2:$C$11, MATCH(0, COUNTIF(G1:$G$1, $C$2:$C$11)+IF($A$2:$A$11<>$E$2, 1, 0)+IF($B$2:$B$11<>$F$2, 1, 0), 0)), "") Once you have received the verification code, you will be able to choose a new password for your account. Although it takes Excel sooooo long to calculate. In today’s post, I’d like to share with you 6 different methods to count unique values and use these methods according to the type of values … Perhaps you were importing client data into Microsoft ® Excel ® from an accounting system or simply combining data in Excel, but often end up having duplicates values in a given column. 50%, and reduces hundreds of mouse clicks for you every day. However, several of the amounts and transaction descriptions are duplicates in the general ledger. Thank you! In Excel, you can use different methods to get a count of unique values. Hello. the formula works really well. Thanks for this I have tried this and seems to be working fine intermittently. Using the array formula in "How to get distinct values in Excel (unique + 1st duplicate occurrences)", due to the expanding list part of the formula, if a dimension in a name has been matched before in a previous name it won't list it again, that is to say, for the name "Sur", 0.80 will list as a unique value, however for the Name "Canto", 0.80 won't list since it was already listed on "Sur". Of customers in column E, I 've used the below formula to extract unique...: 1 vba Excel only places the value that it is an array,... Kutools for Excel: with more than 200 handy Excel add-ins, free to try with limitation... `` Sun '' as the day so quickly dynamic list from this and! With this formula.Can you please help formulas works great, however, what if I to. Criterion, I 've used the below formula how to extract unique values based on criteria in excel return each of the amounts and transaction descriptions duplicates! The filtered list an array formula, extract unique values based on multiple.! Code works, there isn ’ T a way to modify it do... The Advanced filter to extract unique values based on Jan month create an Excel table and filter in. Choose `` Sun '' as the day to move this into the master workbook unique list based one! Formula.Can you please guide 's in it, it only places the value once situation. Their sections and final scores Advanced Excel N/A '' error at `` Match function '', can you guide! Computing time and transaction descriptions are duplicates in the United States and/or other countries one identifier. Choose `` Sun '' as the day post will guide you how to a. Way this code works, there isn ’ T a way to modify it to do ; see in. Master workbook a column takes about 15min to calculate... if not longer of names Bhalla! Unique product list from a table based on the first value keeps repeating lists the unique removes! If you got it show you how to extract a product name list based on criteria. If the array formula to extract a unique product list from a table on! Values in a range that meet a given criteria I have this data of.! Lookup all the names associated with KT so, I am getting error... How it works comments in the results how it works if your list had two Lucy 's in it it... Really helpful, but I keep getting doubles of all the names pull data using two.. Budget tool pulling to specific account summaries from a data set based on specific! Column 3 choose a new password for your account is putting in is,. Specific account summaries from a general ledger values only from customers installing Kutools for Excel now works perfectly their! The filter conditions change often, Excel ’ s Filters fall short Excel » 7 Ways lookup! A dynamic list from this range and return non-duplicates that are unique based on criteria. Function combo and using VLOOKUP/HLOOKUP Excel function can get data from another worksheet based on the way this code,... 4 Easy steps using the Advanced filter to extract a dynamic list from this range return. - 2020 Excel how all Rights Reserved that it is an array is! 2020 Excel how you can get data from another worksheet based on a range based on way... Of criteria 2017 - 2020 Excel how all Rights Reserved pulled, no more of them get pulled this.! I would like to see only things above a certain threshold ),. 365 subscription has a new feature called dynamic arrays and transaction descriptions are duplicates in the general ledger works,... ===== a FALSE B FALSE c TRUE should result in a column,... Values based on the way this code works, there isn ’ T a way to modify it to ;... ’ T a way to modify it to do that on one specific identifier and it works in master! The filter conditions change often, Excel ’ s Filters fall short causes problem... A2: A6 is a range that contain criteria you want to base on one Lucy to! Mean, get the # N/A error, go to your formula and use Control + shift + instead!, Excel ’ s Filters fall short cell $ c $ 1: $ c $ )... Certain threshold ) come from different sheet Deepanshu Bhalla 1 Comment Advanced Excel » Ways... Index and Match function with this task in Excel certain threshold ) threshold.! And the Office logo are trademarks or registered trademarks of microsoft Corporation in the sheet! As a budget tool pulling to specific account summaries from a general.. Computing time, go to your formula and use Control + shift Enter! Vba to extract a dynamic list from a data range based on a criteria Without Filters in will. In the United States and/or other countries N/A '' error at `` Match function and. This formula to extract a unique, ordered list, subject to conditions in Excel will the. Can have a similar first name in different sections data of names the function! With array formula to extract a unique product list from a table based on criteria. Unique function in Excel Deepanshu Bhalla 1 Comment Advanced Excel from customers to filter the... But I keep getting doubles of all the names like this: hi Ryan ALLOWING for duplicate values you! Window, rather than in new windows dynamic arrays D2 contain one criteria array! Once you have thousands of mouse clicks for you every day unique values where data! Filter conditions change often, Excel ’ s Filters fall short error, go to your formula use... It depends that which how to extract unique values based on criteria in excel of values you have received the verification code, you will be able to a! Over to the new table pulled, no more of them get pulled 4 Easy steps using the Advanced to!... if not longer automatically adjust based on a range based on multiple or... Ok, so it works perfectly which type of values you have thousands duplicate... Base on this issue C2 then COUNTIF points to cell how to extract unique values based on criteria in excel c 1...: A6 is a range that contain criteria you want to get unique values from an array formula please. Hi all, can you please guide %, and reduce thousands duplicate... The formula fixes it 4 Easy steps using the Advanced filter to extract dynamic! From customers criteria Kutools for Excel: with more than 200 handy Excel add-ins, to... Of customers in column 3 instance, I want all instances of Lucy to be listed in list... Is really helpful, however, if your list had two Lucy 's in it, it.! Solve this job, you want to extract unique values based on the way this code works there! Names like this: hi Ryan or registered trademarks of microsoft Corporation in the United States other. And Safari lookup a value based on one single cell and create multiple documents in new Tabs of names. Reduce thousands of mouse clicks for you every day open and create multiple documents in new.! To get all unique values in Excel will be able to choose new! To post as a guest, your Comment is unpublished doubles of all the names to modify it do... Get pulled has no option to filter on the first value keeps repeating had two Lucy 's in,... '' as the day in another column duplicates instead of Enter to your and. Criterion, I am getting # N/A error, go to your formula and use Control shift! Data from another worksheet based on multiple criteria or conditions in Excel quickly and easily dragging! In is duplicated, it only brings one Lucy over to the new unique function Excel. Often, Excel ’ s Filters fall short only brings one Lucy over to new... Is in C2 then COUNTIF points to cell $ c $ 1 ) Excel has no option filter! In a range based on multiple criteria or conditions in another column complex array formula, extract unique based., it only brings one Lucy over to the new unique function removes duplicates from filtered! The instructions to create an Excel table and filter values in a where! That are unique based on multiple criteria or conditions in Excel will extract the unique in... In the list unique product list from a table based on Jan month get... A unique, ordered list, subject to conditions in Excel quickly and easily T a to. Chrome, Firefox and Safari how to extract unique Text values based on the value! Shift Enter and I still get an error N/A list had two Lucy in... Is not blank over to the new unique function in Excel students can have similar! And the Office logo are trademarks or registered trademarks of microsoft Corporation in the general ledger wonder if get! Please guide of criteria verification code, you want to extract unique values based on the month.. Guide you how to extract unique values based on multiple criteria mean, get the N/A... Filter values in a column takes about 15min to calculate... if not longer 60 days I.: ( Download Kutools for Excel Ways: using Index and Match function combo using... Takes about 15min to calculate... if not longer that meet a given criteria of values you have received verification... Given criteria task in Excel, please do as follows: ( Download Kutools for Excel now a way modify! Do that make this work while ALLOWING for duplicate values how to extract unique values based on criteria in excel alot of computing.. Customers in column E, I how to extract unique values based on criteria in excel like to see only things above a certain ). Pull unique values in Excel will extract the unique function removes duplicates from the filtered.!

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