10/25/2019 . In this scenario, only those children who return home alone need to go through the reunification process. Rapid Implementation COVID-19 Solutions Available. Scenario: Criminal activity in the area has resulted in the school going into Lockout. endobj Colleges and universities may be part of that cohort. Scenario: At the middle school, an armed intruder is seen in the building. stream Reunification can be a tricky process. Parents then arrived at the arena. The next step brings the student’s information to a dashboard available to the team in the AV room. Dashboards refresh and update consistently; by using one, the ISU team was able to build a custom dashboard for the AV team supplying the names that needed to be displayed. The following is a summary of the webinar they ran covering their reunification procedures, presented on September 26th, 2018. Reunification happens when you pick up your child to take them to the dentist. If no entry exists, the operators quickly generate one for that student. Chris McLaughlin, Emergency Management Coordinator for Keller Independent School District (ISD) and his team have made sure to adjust day-to-day operations to guarantee that not only can students get back to school, but stay safe in school. However, as with any school safety plan, the concept of plan evolution is ever- present. 195 Church Street14th FloorNew Haven, CT 06510United States, iPrime Services is the authorized Veoci partner in the Middle East and Asia. Your job remains just as complicated in the immediate aftermath. Veoci provides solutions across several industries. Eric Hodges, Director of Emergency Management at ISU, and Ryan Friel, Emergency Management Specialist at ISU, always consider these parts of campus in anything they plan or do. This is repeated for every student. There is no real emergency, and parents do not need to reunite their Madison students at North High School. While speaking with this student, you hear a bunch of students screaming “TORNADO.” Is everyone accounted for? By creating this dashboard, Hodges and Friel can keep the AV team up to pace despite their separation from the rest of the exercise staff. Reunification happens when you pick up your child in the car line. Where are they? The first pivotal step of the exercise happens here: the staff have parents (or an authorized adult) complete a check-in form, noting which student they’re at the arena to pick up. As an emergency manager, your task is to get everyone safely through an incident, do your best to contain damage, and most importantly respond appropriately and quickly to everyone in need. Full Scale Reunification Drill Helps Westerville School District Prepare for Emergencies. Often these sites include nearby schools; however, they may also include other facilities such as large churches and recreation centers. Pickett said it was important to have parents participate in the drill, even if it had to happen during the workday. The K-12 Standard Reunification Method (SRM) V2 Toolkit offers guidance and resources for incorporating the Standard Reunification Method into a school safety plan, to help with managing student/parent reunification after a crisis. Paper was still deployed for this operation, but only minimally, and only when absolutely necessary. When a student sees their name, they head to the lower floor to reunite with their parent. Sunnyside K-8 is one of the small number of schools to organize a reunification drill voluntarily. 1 0 obj As the emergency management leaders on campus, they needed to be prepared for the entire spectrum of possible incidents, including the kind that force mass evacuations from Pre-K-12 schools in the area, including those beyond the official campus borders. School administrators train employees and students on the school’s evacuation plan through regular scenario-based drills throughout the … Ideally, the site will have a number of large rooms so that students can be divided up and grouped by grade level. Schools are always something of a chaotic environment—but on the best of days, it's controlled chaos. Suspicious Package at Carver Middle School _____ In your small group, select a group recorder and reporter. Evacuation and Reunification (available at the Deer Valley Unified School District Web site: www.dvusd.org) Residential Shelter-in-Place (available at the … Eric Hodges, Ryan Friel, and the rest of the team at ISU are planning more exercises like this for the future. The Safety Team felt it was time to drill the school district’s reunification procedures and make sure they were clear, concise, and effective. Actors and administrators also took on the role as parents picking up their students during the July 18 drill, giving OCPS a chance to test their reunification process in a realistic scenario. All students must go through the SRM. This is only a drill. �j�˧$�!����}��v7��=��>�5��%x�d�eR�����r�9Q��X��`�۵0��~][ ?Q�A/�dR���$��q-�(�w�&|{�)*e�ç@�u�/��� O1�� People’s safety is the top concern during any incident, and preparation plays a large role in establishing it. After being checked out, a student’s name is be removed from the jumbotron and another name is displayed. This scenario was based on a similar actual emergency that occurred in a high school. Any situation where you're dealing with hundreds of students and faculty members would likely meet that description more often than not. Evacuation- the children need to be moved to an off-site reunification assembly point off the school premises. Within this tool kit you will find all the resources and instructions needed to conduct four scenario based exercises. ... Parent/Child Reunification Procedures of the School Site Plan. Being able to process large amounts of data quickly, and have that data visible to all the right roles immediately, meant that the entire team had total situational awareness. <>>> For instance, it was more expedient for staff to gather information on paper from parents, then deliver it to Veoci operators for rapid entry into the Veoci Parent Check-In Form. The Parent Check-In Form is actually the first step in a four-step workflow, and it kickstarts a tracking process from check-in to reunification. Thank you! ,�p�(���)1W�b�M�,�����`��t�Kᩈ�.���Mo���Ji0o�q�'HFu6��>S]1��X��`��!�@�v$K/. It is recommended that West Orange High School Principal Bill Floyd recalls just a few years ago in 2013 when a student was shot at his school at the bus loop during dismissal. endobj The most obvious is a school shooting scenario but there also could be natural or man-made disaster. Given how intense a real event could be, exercises provide great benefits, especially in making sure the right people fill those roles, and that they are communicating with each other according to plan. Callie Jones/Journal-Advocates Parents work with staff to provide the information needed to pickup their child during a mock drill to test RE-1 Valley School District's reunification plan. Learn more about the difference our solutions make at universities and colleges across the country. In Redbird Arena, ISU staff entered parent and student information from the check-in desk into Veoci; that information was instantly viewable up in the Audio Visual (AV) room, where the AV team, looking at the same Veoci dashboard, transposed the names from the check-in desk to the jumbotron. But it’s especially so in healthcare, as many people’s health and safety rely on the continuity of services and operations. The authors describe the defining characteristics of each scenario, potential indicators that would predict specific outcomes, some possible variations in paths to unification, and some operational implications for the U.S. Army under different conditions and circumstances. Scenario 2: On a -5 degree day, a hazardous material spill in your school forces you to evacuate to a location at least 1/2 mile away. There is no real emergency, and parents do not need to collect their Bennett students at Davies High School. The solution your organization needs is here. A variety of reunification scenarios will be tested. Eric Hodges, MA, CEM, MEP, and Ryan Friel at Illinois State University have developed a solution that promises to get everyone accounted for as quickly and accurately as possible. �/������&�$����(;5�ٶ����P�?�lf�#����V#��J��H߅��@�o�@�qu7��9�_n~_��/$�GM�����Pm���πB�%�7��� |�l�)P�emz���F7����' �溬l\�����)�?S�Zx�r �Q,hC:Ѵ�9��͌�(�uO��%��4mc-���yvY؀7�. r`4@)�ϣ L�e3�k583)�H�g �����|KmԉUa����iT��Q|2ݠ�ײek�����R���9��i��D�`W���f� This document presents excerpts from a sample school emergency operations plan (EOP). Missing students, delayed parents, casualty information - all of these points of data make up the big picture of the reunification exercise; having it properly organized and digestible is key to ensuring that the right people have the right information and know what to do with it, at any given time. Each Module will consist of a scenario overview and facilitated discussions. Something went wrong while submitting the form. A school evacuation can be a nightmare for teachers and parents, but Norfolk Public Schools is committed to prepare for the worst-case scenario. The ISU Emergency Management Team recognized how valuable Veoci was for their reunification exercise. Oops! Campus Safety recently launched a scenario-based training exercise series to help schools improve safety and security. Variables #1: While students are eating lunch, you stop in to speak with a student about an incident that took place at recess. And if a school’s staff is unfamiliar with this type of operation, a practice run is worth their time. This website is designed to help the schools of the San Francisco Unified School District plan and execute exercises that test their site plans. School districts have been doing all that they can to ensure their students can continue with their education, while maintaining their safety. If you’re interested in seeing the recording, please contact Julie at julie@veoci.com. )FRi-��6�O�Mp����:0�6Ww��jT[,�Z��uG��ϣD(U�6�0�j6���� In April 2018, Hodges and Friel organized a reunification exercise on campus. These drills and exercises are part of a large effort to make sure the entire campus is prepared for any event. This study examines four alternative scenarios that would result in the unification of the Korean peninsula. Depending on the incident, between 12-15 schools in the area might rely on the sports complex as a reunification point. Several years ago, the REMS TA Center created two school emergency operations plan (EOP) generator tools that education agencies can download and install/use for FREE to create a customized EOP. That COVID-19 vaccine will need to be distributed, and local organizations may be tapped to help out. %PDF-1.5 Preparedness is important in every industry. The reunification portion was part of a much larger critical incident/active shooter and mass causalities scenario. 3 0 obj This Elementary School Tabletop Exercise will consist of four Modules that focus on the reunification of students with a parent or guardian following an active shooter event. So it’s not just the ISU staff processing information, it’s the entire community getting the appropriate view of that information. The student was taken to the nearest hospital, treated, and survived the medical emergency. When parents complete the check-out form, a familiar process occurs. Common procedures, such as evacuation and parent-student reunification, may differ at the local, tribal, and State level, so they have not been included in the annexes although they are referenced throughout the plan. Work through the reunification scenario and questions and be prepared to share and discuss your responses with the larger group. 10/25/2019 . School reunification plans take into account designated Areas of Rescue Assistance for evacuating individuals who cannot exit the school building without assistance. Running drills is just one of Veoci's many use cases. cessful reunification is based on pre-planning and integration of first responder personnel. %���� If the school had been evacuated, then the reunification will take place at evacuation facilities. m3����Z����+"�}��.8���繦�m�! This letter is to inform you of the Swansea Public School Student Reunification Plan, in the event that a full evacuation from any of our schools is required due to an unforeseen emergency situation. Dedicated Veoci operators receive the paper forms, complete the digital equivalent, and send it to the next step. x��=ko#7�� �?�u�i7��E0��������"�E���.�;�g7����~�l�\;�]d���f�����i�ٞV�|s����>��V�ܾy:��>�����ϻ���O���:�~�z����͇����J�Շ��+�j�_�R�i�^��7�����]}�o�}}���j��Շ�\_���(m�N�A4�qg�@�y}��m���T0�j���"�kZ�������?V��+cE�U�T�F�`��~��Io����s�wO��^_��������=2�Ƿ?�[��Jt���o�/a�۽�_������ٯ_�����v���l����OOr ��m�ȧ�X%�I��?mq;@V��o_��.b�1�����:c�HTrEt���D{D��#g|d~K� �U�S��a�U�ؕ��� �;�р�r1(�t�"�9�H;���?5��i�!#�Ê\ F�}����e^��#Z�'6��� `�ڨ�.F�|��@��E��F��/�t�`Z3���,�ꮱn�E�*j�>����M��L�"�Z�F�|6ڲE+�����f�r��2B�G&:'Q�[V��bb�-[ Whether working at K-12 schools, colleges or hospitals, scenario-based training exercises are a useful way to improve campus safety and security. More details, including a Q&A, can be had by watching the ISU Reunification webinar recording. To make this process as streamlined as possible, the ISU Emergency Management Team utilized the jumbotron in Redbird Arena to display the names of students whose parents had arrived for them. Since Columbine, the 1999 mass school shooting in Colorado, "we have become more adept at response,” said Cremonte. Join us on our journey to improve emergency, operations, and continuity management! A student collapsed on the volleyball court and the school staff responded with an AED. Ideally, a real evacuation and reunification scenario should hold no significant surprises - the exercise’s purpose is to test the tools, stress test the process, and try to surface any points of uncertainty. Ultimately, the ISU Emergency Management Team sought to fulfill three primary objectives during the course of the drill: Based on the results, Hodges and Friel performed analysis to see how well their reunification plan would scale up, what pace is ideal, and what parts of the workflow require improvement. Regardless, the site must be large enough to accommodate the entire student body and all school staff, as well as caregivers and additional volunteers as needed. <>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 612 792] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> Eric Hodges, Director of Emergency Management at ISU, and Ryan Friel, Emergency Management Specialist at ISU, always consider these parts of campus in anything they plan or do. Let us show you how! Teachers then took attendance, and gave the list to drill staff. Your submission has been received! The exercise mimicked what would happen during and after a real evacuation. We are here to help you plan, prepare, respond, and report on anything that comes your way. 2 0 obj When a parent finishes the form, it is handed off to dedicated Veoci operators, who match the name with an existing Veoci form containing the student’s information. Veoci played a critical role in the reunification drill, and it contributed to the exercise’s smooth pace and fluidity. <> The event is only a drill. The scenario that unfolded at Sunnyside last Wednesday began with a … This letter is to inform you of the Swansea Public School Student Reunification Plan, in the event that a full evacuation from any of our schools is required due to an unforeseen emergency situation. In the event of an incident, Redbird Arena would serve more than the high and grade schools near or on campus. Receive all the latest emergency, crisis, and continuity management news, tips, and advice. Simulated victims were … Scenario W Thh e a stut d ed ntso ar ey ... activation reunification plan Principal or principal designee inform parents via school messenger (or other system that the school uses to communicate with parents) Move students to reunification site as outlined in their Site Emergency Plan The last step brings the student workflow to another dashboard designed for the AV team. In April 2018, Hodges and Friel organized a reunific… *7��>�a�^�)3+���C�m0�)���Y�Q��M�%B����9d����e�����1X�l�#���(�c�D�9��IY�HU�˥���*���9��`+��͘�ѓ@���/c������� ��*��ZwC�t! The purpose of this is to prepare for a realistic reunification crisis scenario and safely protect our students and staff from harm and successfully reunite the students with a parent, guardian, or emergency contact after a school-wide evacuation to somewhere other than the school. Short Scenario – Bomb Threat Pg 11 Long Scenario – Explosion Pg 12 Reunification: Used if it becomes necessary to relocate students and staff from the original school buildings to an alternate location. ���@#C�A��_� ]�0�J�0�H`!jQe6�0 ���!U�A9�����, It’s hard to see through the dust even as it’s settling. &���g��>Lld� Reunification happens even when your child gets on the bus and off the bus. While Veoci operators are checking in parents, staff in the reunification command center are simultaneously entering student attendance as well. How do you go about locating them and reuniting them with colleagues and family? The K-12 Standard Reunification Method (SRM) V2 Toolkit offers guidance and resources for incorporating the Standard Reunification Method into a school safety plan, to help with managing student/parent reunification after a crisis. endobj A reunification would occur when the school building has been evacuated and is determined to no longer be safe to return students and staff to that building. What happens once the worst of it is over? Because Veoci is a cloud-based solution, any internet-connected device can access it. A variety of reunification scenarios will be tested. Hodges and Friel aren’t the only ones involved in a reunification effort; ISU Emergency Management needs to fill between 25-30 roles to guarantee a smooth operation, plus student and parent volunteers. r�tA�y��i�������3�D���)ϭ�qr}�Q��v�m���H��V��_���#O��@��� �9��F/��`lc If you're interesting in the live webinar, click here to request the recording. Reunification does happen every day at school, it is simply called dismissal management. After making their way to the arena, all students walked inside and filled the upper bowl seats at Redbird Arena. Illinois State University (ISU), located in Normal, Illinois, is a campus that includes not only the university’s students, but also high school and grade school students, and all their faculty and staff members. But when you start talking about a naturally overwhelming event like a school evacuation, the "controlled" portion of that idea is suddenly nowhere … Full Scale Reunification Drill Helps Westerville School District Prepare for Emergencies. Reunification; Scenario 1: A foul smell from the boiler room causes you to evacuate your school and you are advised that no one can occupy it for the rest of the school day. ‍ Illinois State University (ISU), located in Normal, Illinois, is a campus that includes not only the university’s students, but also high school and grade school students, and all their faculty and staff members. Maintaining a sense of normalcy for students throughout this pandemic has continued to be a priority. goes hand-in-hand with reunification if the students are removed from the building. <> Participating schools will need to run points of distribution (PODs) to accomplish this. 4 0 obj This facili… Back to School during COVID-19 with Keller Independent School District, Program Management: A Holistic Take on Healthcare Emergency Management, How Higher Education Can Practice Point of Distribution (POD) Exercises, Reunite students with their parents at a rate of 150 students per hour, Address all access and functional needs students and special cases within 2 hours according the relocation and reunification plan, Establish and utilize radio communications as prescribed by the relocation and reunification plan. The Veoci dashboards that Hodges and Friel employed may look like a relatively small piece of the reunification operation, but they make a significant impact. “We appreciate the support of our parents with school safety. Updated Version of EOP ASSIST - A Software Application for K-12 Schools, School Districts, Regional Education Agencies, and State Agencies. Events may occur or lessons may be learned that impact these roles or procedures. And beyond the arena, school administrators have their own special dashboard where they can observe the reunification process as it happens. This may be because of a chemical spill or fire. When the AV team sees a name appear in this dashboard, they edit this last step to mark the closing of an individual student’s reunification workflow, indicating they’ve been accounted for and sent home safely. The subject school, once evacuated, served as the site of full-scale active shooter training for police, fire and EMS. 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